Free templates · updated 3 October 2026
30 free n8n workflows for small business.
Thirty n8n workflow templates for the jobs small businesses automate first: an AI receptionist on Retell or Vapi, WhatsApp support and lead qualification, speed to lead, follow-ups, invoices, onboarding, daily reports and SEO monitoring. Each one imports into n8n as is, comes with a setup guide, states what it costs to run, and is free under the MIT license on GitHub.
30 min · Fixed quote before we build · Projects from $2,500
How to import one
- Open a workflow below and download its workflow.json from GitHub.
- In n8n, choose Create workflow, then Import from file.
- Follow the sticky note on the canvas: connect your accounts, replace the YOUR_ placeholders, run Execute workflow once, then activate it.
Every workflow is checked against n8n's node definitions on each change and imported into a current n8n release before it ships. None contains credentials or real IDs. AI steps use OpenAI's gpt-4.1-mini by default.
AI receptionist and calls
| Workflow | What it does | Apps | Running cost |
|---|---|---|---|
| Retell AI call summary to Google Sheets | Logs every finished Retell AI call to Google Sheets with an AI summary and lead rating, and alerts Slack about hot leads. | Retell AI, OpenAI, Google Sheets, Slack | about $0.0014 per call in OpenAI tokens |
| Vapi tool: book an appointment in Google Calendar | Gives a Vapi voice assistant a tool that checks Google Calendar and books the appointment during the call. | Vapi, Google Calendar | no AI cost; Vapi bills the call itself |
| Missed call text back (Twilio) | Texts callers you missed a booking link within seconds through Twilio and logs each missed call to Google Sheets. | Twilio, Google Sheets | about $0.008 per SMS in the US |
| Post-call lead scoring to HubSpot | Scores call transcripts on budget, timeline and intent, writes the score to HubSpot and alerts Slack for high scores. | OpenAI, HubSpot, Slack | about $0.0013 per call in OpenAI tokens |
| Daily call report by email | Emails the owner an end-of-day digest of calls logged in Google Sheets, with hot leads to call back first. | Google Sheets, OpenAI, Gmail | about $0.002 a day in OpenAI tokens |
| Workflow | What it does | Apps | Running cost |
|---|---|---|---|
| WhatsApp AI support agent | Answers customer questions on WhatsApp from your own FAQ with an AI agent and hands off to staff in Slack on request. | WhatsApp, OpenAI, Slack | about $0.0006 per reply in OpenAI tokens |
| WhatsApp lead qualification | Qualifies WhatsApp leads on name, need, budget and timing, keeps them in Google Sheets and sends a calendar link to good fits. | WhatsApp, OpenAI, Google Sheets | about $0.0004 per message in OpenAI tokens |
| WhatsApp appointment reminders from Google Calendar | Sends one WhatsApp template reminder for each Google Calendar appointment in the next 24 hours and logs every send. | Google Calendar, WhatsApp, Google Sheets | Meta utility template rate per message, by country |
| WhatsApp order status bot for Shopify | Replies to WhatsApp order questions with live Shopify status and tracking, only for the number on the order. | WhatsApp, Shopify | no AI cost; service replies are free |
| WhatsApp sale to Meta Conversions API | Sends a Purchase event with the click-to-WhatsApp click ID to Meta Conversions API when a chat sale closes. | Meta Conversions API, Google Sheets | free; no AI calls |
Leads and CRM
| Workflow | What it does | Apps | Running cost |
|---|---|---|---|
| Form lead: qualify and route | Qualifies website form leads on budget, timeline and authority, emails a booking link or nurture email and logs to Sheets. | Gmail, Slack, Google Sheets | free; no AI calls |
| Speed to lead: instant email, SMS and Slack | Emails each new lead, texts your sales rep and posts to Slack within seconds of the form submission. | Gmail, Twilio, Slack | about one cent per lead in Twilio SMS |
| Facebook Lead Ads to HubSpot with welcome SMS | Creates a HubSpot contact and deal for every Facebook or Instagram lead form submission and texts a welcome SMS. | Facebook Lead Ads, HubSpot, Twilio | about one cent per lead in Twilio SMS |
| Stale lead follow-up with AI-written emails | Finds leads in Google Sheets who went quiet for three days and sends each an AI-written personal follow-up from Gmail. | Google Sheets, OpenAI, Gmail | about $0.0004 per email in OpenAI tokens |
| Lead enrichment from the company website | Reads a new lead's company homepage and writes an AI profile of what they do and how big they look to your CRM sheet. | OpenAI, Google Sheets | about $0.001 per lead in OpenAI tokens |
Marketing and content
| Workflow | What it does | Apps | Running cost |
|---|---|---|---|
| RSS to LinkedIn drafts (approval queue) | Turns each new RSS article into a LinkedIn post draft in a Google Sheets approval queue; it never posts on its own. | RSS, OpenAI, Google Sheets | about $0.0008 per draft in OpenAI tokens |
| YouTube video to blog draft in Google Docs | Turns each new YouTube video into a blog draft in Google Docs from its transcript or description. | YouTube, OpenAI, Google Docs | about $0.004 per post in OpenAI tokens |
| Google Drive to Instagram Reels | Publishes videos dropped in a Google Drive folder as Instagram Reels through the Graph API and logs the permalink. | Google Drive, Instagram Graph API, Google Sheets, Slack | free; no AI calls |
| Weekly Meta ads report to Slack | Posts a plain-English summary of last week's Meta ads results to Slack every Monday. | Meta Marketing API, OpenAI, Slack | about $0.002 per report in OpenAI tokens |
| Google review request after an appointment | Asks clients for a Google review by SMS or email two hours after their calendar appointment ends, once per client. | Google Calendar, Twilio, Gmail, Google Sheets | about one cent per SMS request |
Operations and finance
| Workflow | What it does | Apps | Running cost |
|---|---|---|---|
| Invoice email to Google Sheets | Reads PDF invoices from Gmail and adds vendor, dates and amounts to Google Sheets with OpenAI. | Gmail, OpenAI, Google Sheets | about $0.002 per invoice in OpenAI tokens |
| Stripe payment to CRM, Slack and thank-you email | Marks Stripe buyers as customers in HubSpot, posts the sale to Slack and sends a thank-you email. | Stripe, HubSpot, Slack, Gmail | free; no AI calls |
| Client onboarding kit | Sets up a new client from one form: Google Drive folder, Notion page with checklist, welcome email and Slack post. | n8n Form, Google Drive, Notion, Gmail, Slack | free; no AI calls |
| Daily KPI digest | Emails a short AI summary of yesterday's KPIs from Google Sheets, compared with the day before and the weekly average. | Google Sheets, OpenAI, Gmail | about $0.0005 per digest in OpenAI tokens |
| Contract PDF summarizer | Turns contract PDFs from Gmail or Google Drive into an email brief with parties, dates, terms and risky clauses. | Gmail, Google Drive, OpenAI | about $0.004 per 10 page contract in OpenAI tokens |
SEO and AI visibility
| Workflow | What it does | Apps | Running cost |
|---|---|---|---|
| Search Console index watcher | Checks key URLs daily with the Search Console URL Inspection API and alerts Slack when a page drops out of the index. | Google Search Console, Google Sheets, Slack | free; no AI calls |
| AI brand mention monitor (ChatGPT and Perplexity) | Asks ChatGPT and Perplexity your buyer questions weekly through DataForSEO and tracks brand mentions and citations. | DataForSEO, Google Sheets, Slack | about $0.02 per question per engine in DataForSEO fees |
| Site uptime and broken page alerts | Checks key pages every 15 minutes and alerts Slack once when one goes down, with reminders and a recovery message. | Slack | free; no paid APIs |
| Competitor page change monitor | Detects changes on competitors' pricing pages daily and posts an AI summary of what changed to Slack. | Google Sheets, OpenAI, Slack | about $0.001 per change summary in OpenAI tokens |
| New post to IndexNow (Bing, Yandex and partners) | Submits new blog posts from your RSS feed or CMS to IndexNow for Bing and Yandex and logs the response. | IndexNow, Google Sheets | free |
Want one built and connected for you?
These are the patterns we build for clients, minus the client data. When you want one connected to your own tools, tested with your data and maintained, we do it for a fixed price from $2,500. See business automation services, our n8n automation agency page, or compare n8n and Make first.
Questions, answered.
Are these n8n templates free?
Yes. All 30 are MIT licensed on GitHub: use them, change them and use them for clients. You pay only for the services they connect to, such as OpenAI or Twilio, and each README estimates that cost.
Do they work on n8n Cloud and self-hosted n8n?
Both. They use current core nodes, so import them into a recent n8n version. Each was imported into n8n 2.41 before publishing.
How do I import an n8n workflow?
Download the workflow.json, then in n8n choose Create workflow and Import from file, or paste the JSON onto the canvas. Connect your own accounts, replace the YOUR_ placeholders and run it once.
Which workflow should I start with?
If you miss calls, the missed call text back. If leads go cold, speed to lead and the lead qualifier. If you sell on WhatsApp, the WhatsApp support agent and the WhatsApp sale to Meta workflow.
Can you set one up for me?
Yes. We connect them to your tools, test them with your data and maintain them, at a fixed price from $2,500.
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